Bulletin, June/July 2013


Inside ASIS&T

Summer Balloting to Begin Soon for Board Member Election and Bylaws Amendment  

It’s just about time for the ASIS&T membership to exercise its right to help guide the direction of the organization through the election of directors and officers of the Board of Directors. Electronic ballots are being readied for distribution to eligible voters in the coming weeks. Members will be asked to elect a president-elect; two directors and a treasurer. 

The following candidates will be on the ballot this year:

For President
     Sandra Hirsch, professor and director, SLIS, San Jose State University
     Prudence Dalrymple, research and training professor, Drexel University

For Directors-at-Large (top two vote getters will be elected)
     June Abbas, associate professor, University of Oklahoma
     Mei-Mei Wu, professor, National Taiwan Normal University, Taipei
     Lauren Harrison, principal information scientist, Hoffman La Roche, Inc.
     Isto Huvila, Abo Akademi University, Abo, Finland

For Treasurer
     Vicki Gregory, professor, University of South Florida
     Lisl Zach, assistant professor, Drexel University

Along with the election of new officers and directors of the ASIS&T Board of Directors, this summer’s ballot will include a bylaws amendment for the membership’s vote. The proposed amendment is described here: 

Bylaws Amendment
From Board meeting minutes:

Report from Constitution and Bylaws Committee calls for shortening the current voting window by half, to 30-35 days vs. 60-70 days. Discussion of optimum voting window takes place. 
Motion: Dillon Second: Mai
     Move that votes put to the membership must be returned 
     within 35 days from the date of sending.
Approved unanimously

Current bylaws say that any action requiring a membership vote will be sent by ballot to the membership with a specified date for return of ballots to be no less than 60 nor more than 70 days from the sending of the ballot. That stipulation was set in 1987 when all ballots were delivered to the membership and returned to the association by land mail. The ASIS&T Board of Directors believes that the 60-70 day window for voting for bylaws amendments and for the election of officers and directors is an anachronism and unnecessarily delays making and implementing changes when needed. Currently only 11 members participate in elections by land mail; they are all domestic members so land mail with a shortened time frame is still adequate.

Current wording, with proposed changes noted (strikeout = language to be removed; red and underlined = new language to be inserted):

Ballots. Whenever any action requires a ballot of the membership of the Society, the Executive Director shall prepare the ballots, including instructions for use, and shall notify the Members that they may vote by returning their marked ballots to the Executive Director and that, to be counted, ballots must be received by the Executive Director on or before a specified date. The date so specified shall be no less than 60 nor more than 70 days no less than 30 nor more than 35 days from the mailing of the ballot. The Executive Director shall supervise the tellers in the counting of all ballots, whether cast by mail/e-mail or at an Annual or Special Business Meeting.

[Other related sections will be changed to be in accord with the above language.]

Visit the ASIS&T website to learn more about the candidates and their platforms for the organization. And be sure to check your email for ballot instructions in the coming weeks.

ASIS&T Announces Management Partnership with DCMI
The Dublin Core Metadata Initiative (DCMI), an internationally renowned organization advancing innovation in metadata design and best practices, will become a project of the Association for Information Science and Technology (ASIS&T) upon DCMI’s wrapping up activities at its current location in Singapore.

On June 30, 2013, DCMI Ltd. will cease operations as a company limited by guarantee in Singapore and became a project of ASIS&T. This change for DCMI from independent, non-profit company status in Singapore to a partnership with ASIS&T marks a significant milestone in DCMI's history. The decision was motivated by the desire of DCMI's governing Oversight Committee to shape a more flexible and progressive institutional structure, while retaining its mission, goals and objectives and its commitments to an open, consensus-driven community. 

Andrew Dillon, president of ASIS&T, stated that the partnering of ASIS&T with DCMI makes excellent sense for both parties. "There is a considerable overlap in participation and subject matter interest in both groups, and information science as a practice and as a discipline will be strengthened by the partnership," said Dillon. "We look forward to regular cross-fertilization through meeting sessions, workshops, webinars and other forums," Dillon continued. 

The change in DCMI institutional structure was guided by extensive investigations by DCMI's Oversight Committee into alternative structures and potential partnerships that might better serve DCMI's global community of metadata researchers and practitioners. Mutual and unanimous decisions were reached by the governing bodies of both DCMI and ASIS&T that DCMI become a project of ASIS&T effective July 1, 2013. Going forward, DCMI will maintain its autonomy as a global community through maintenance of the DCMI "brand," its governance structure and its programmatic commitments and membership programs while actively engaging with ASIS&T as a partner in mutually beneficial activities.

Thus, DCMI and ASIS&T are committed in the coming months and years to seek out joint activities where both organizations can leverage their strengths to the benefit of both communities. Both DCMI and ASIS&T bring to the new partnership their histories as strong, successful organizations serving research and practice communities.

76th Annual Meeting of the Association for Information Science and Technology
Beyond the Cloud: Rethinking Information Boundaries
November 1-6, 2013, Le Centre Sheraton Montreal Hotel, Montreal, Quebec, Canada 

Plans are well underway for the 76th Annual Meeting of the recently renamed Association for Information Science and Technology. Addressing the dramatic changes taking place in the information world with the advent of cloud computing and ever-greater storage capabilities, the meeting will focus on the continuing development of computing and mobile technology and the ongoing evolution of the web environment. Speakers will address the new ways for accessing, acquiring, retrieving and storing information which constantly defy traditional boundaries. 

With the growth of digital content, information objects are blurred, and they challenge information organization. As more people interact and exchange knowledge and information on the web and in the cloud, information environments are transformed, and human information behaviors shift. As information use increases and becomes more complex, the need for meaningful integration and analysis grows. Maintaining its reputation as the main venue for disseminating research on advances in information science, information technology and related topics, this year’s Annual Meeting offers an opportunity to reflect on all the changes that impact human information interaction and their implications for information science and technology. 

Jorge García, senior business intelligence (BI) research analyst for Technology Evaluation Centers in Montreal, will deliver the keynote speech at the meeting. With more than 20 years of experience in all phases of application development and database design, Jorge will talk about augmented reality (motion and voice recognition technologies) – an area that has received a great deal of R&D attention and dollars in recent days. 

While Jorge prepares for his presentation, the Annual Meeting program committee will continue its review of the hundreds of papers and panel session suggestions it has received from scholars, practitioners, researchers and students vying for spots in the six dozen or so sessions that will appear in the final program for the conference.

And a bit later this summer, following a July 1 submission deadline, the committee’s attention will switch to selecting participants for the interactive showcase, an evening devoted to face-to-face presentations using traditional papers, short videos or demonstrations. Please see the complete Call for Participation at the ASIS&T website for details on requirements for submitting in this category. 

Conference Committee
France Bouthillier, McGill University, and Boryung Ju, Louisiana State University, are chairing this year’s ASIS&T Annual Meeting. Serving with them on the program committee are Pascal Calarco, University of Waterloo Library, interactive showcase; Lisa M. Given, Charles Sturt University, posters; and Jens-Erik Mai, Royal School of Library and Information Science, panels.

Also in Montreal
In addition to conducting its 76th Annual Meeting in Montreal, ASIS&T will concurrently host the 9th International Conference on Knowledge Management (ICKM 2013) at the same venue on November 1-2. ICKM will explore the themes of knowledge management metrics, performance measurement, capacity building and certification. 

ICKM provides researchers and practitioners from all over the world a forum for discussion and exchange of ideas concerning theoretical and practical aspects of knowledge management. The conference provides a fantastic opportunity for researchers, practitioners, innovators, consultants and academics to exchange ideas and insights and to contribute to the advancement of knowledge management as a discipline and practice.

ASIS&T Summits Continue to Drive Fields
It was 13 years ago that Lou Rosenfeld, Peter Morville, Gary Marchionini and Victor Rosenberg got together to plan the first ASIS&T summit on information architecture. And from that first effort that possibly exceeded everyone’s expectations, the IA Summit was born. Earlier this year, April 3-7, the 14th IA Summit convened in Baltimore, Maryland, for the latest installment of the premiere, community-curated and volunteer-run gathering on the ever-evolving disciplines of information architecture and experience design. Once again, students, practitioners and anyone interested came together to collaborate and celebrate the great things happening in these communities of practice.

Emboldened by the success of the IA Summit series, in 2010 ASIS&T held its first Research Data Access and Preservation Summit, co-located with that year’s IA Summit in Phoenix. RDAP was designed to bring together leaders in data centers, laboratories and libraries in different organizational and disciplinary settings to share ideas and techniques for managing, preserving and sharing large-scale research data repositories with an eye toward achieving infrastructure-independent access and stewardship. That summit was also the start of something big, and earlier this year, again co-located with the IA Summit, the 4th Annual RDAP Summit featured expert panel presentations, an interactive poster session and lightning talks on the themes of institutional repositories, data citation and altmetrics, data infrastructure, linked data and metadata, and data use and reuse.

Check out some of the activity at each of the 2013 summits in Baltimore in the following photo montage.

ASIS&T Member/Volunteer Needed to Edit Association’s Monograph Series
The Association for Information Science & Technology (ASIS&T) is seeking a volunteer to serve a 3-year renewable term as ASIS&T Monograph Series editor, acquiring and developing three to six print and digital titles annually on a range of practical and theoretical topics in the broad field of information science and technology. This is an excellent opportunity for an individual who wishes to take a leadership role in promoting and disseminating innovative research, practice and scholarly discourse in the field while making a significant contribution to his or her professional association.

The ideal candidate is an ASIS&T member with strong academic credentials in library and information science and technology; a commitment to keeping current on relevant research and practice in the field; an appreciation for the role of authors, editors and publishers in advancing knowledge and understanding; strong communication, language and networking skills; the ability to identify, motivate and mentor promising and established authors and editors; a commitment to meeting deadlines; and the vision, energy and dedication needed to grow a small but well regarded imprint into a leading program of publications for scholars, students, practitioners and other stakeholders in library and information science and technology.

The ASIS&T monograph series is published in print and ebook formats on behalf of ASIS&T by Information Today, Inc. (ITI). Examples of current print and digital titles can be found at http://books.infotoday.com/asist/ and http://books.infotoday.com/ebooks/.

For more information or to apply contact:
John B. Bryans
Editor-in-Chief & Publisher
Book Publishing Division
Information Today, Inc.
609/654-6266, x134
jbryans@infotoday.com

ASIS&T Conducts Web Presence Survey
The ASIS&T Task Force on Web Presence is conducting a broad-based survey aimed at identifying desirable characteristics of the organization’s social media. The committee invites all members to take a survey on ASIS&T's web and social media presence. Of particular interest are users’ experiences with ASIS&T's website, publications and social media. The survey should take no more than 10-15 minutes to complete. All questions are optional, but the task force welcomes and appreciates all answers and feedback. The responses from participants will be used by the task force to inform recommendations on how to improve ASIS&T's web presence to better serve its members. You can complete the survey by visiting the following link:
https://www.surveymonkey.com/s/asistwebpresence 

If you have any questions or comments about this survey, please e-mail Diane Rasmussen, ASIS&T director-at-large and chair of the ASIS&T Task Force on Web Presence, at diane.m.rasmussen@gmail.com

News about ASIS&T Chapters
The Potomac Valley Chapter of ASIS&T, co-sponsoring with Catholic University of America and its ASIS&T Student Chapter, presented a fascinating program on visual analytics and big data. Yair G. Rajwan, director of Analytics Visualization at Visual Science Informatics, discussed the four core components of visual analytics methodology: data architecture, data analysis, information visualization and evaluation methods. Using concrete examples, he illustrated how information professionals can use visual analytics to provide comprehensive point of views, create actionable intelligence and engage audiences through effective visual communication. 

The annual networking dinner of the New England ASIS&T Chapter featured David Weinberger discussing Library as Platform: Opening Up to Support Our Communities in the Production of Knowledge. Weinberger is a senior researcher at Harvard’s Berkman Center for Internet & Society and is co-director of the Harvard Library Innovation Lab. He writes about the effect of the Internet on ideas.

The Northern Ohio ASIS&T Chapter featured Trevor Watkins presenting an interactive overview of robot teams for its May meeting. Co-author of Build Your Own Teams of Robots with LEGO Mindstorms NXT and Bluetooth, Watkins is a network communications and system integrations specialist. He is currently the technology manager at the Wadsworth Public Library and is an adjunct professor at Youngstown State University and Eastern Gateway Community College.

News About ASIS&T Members
Helen Tibbo, alumni distinguished professor in the School of Information and Library Science at the University of North Carolina at Chapel Hill, received a 2013 Laura Bush 21st Century Librarian Program grant of nearly $500,000 for her project, CRADLE: Curating Research Assets and Data Using Lifecycle Education Data Management Education Tools for Content Creators, Librarians and Archivists. Among other objectives, the project team hopes to produce high-quality massive open online (MOOC) data management instructional courses, provide multimedia self-paced courses through online free university platforms and coordinate face-to-face workshops.

Miles Efron, assistant professor in the Graduate School of Library and Information Science at the University of Illinois, has received a three-year grant of more than $400,000 from the National Science Foundation for his work on new algorithms that build upon the current strengths of search but add a new dimension – time. “We are at a point where soon we won’t have the luxury of ignoring the temporal aspect of data,” said Efron. “In order for search to be successful, time has to make its way into search engines.” In addition to news of his NSF grant, Efron has also learned that he has been awarded tenure at the university; effective with the upcoming academic year, he will be associate professor at GSLIS.

Also from the University of Illinois, Carole Palmer, professor and director of the Center for Informatics Research in Science and Scholarship, delivered the inaugural Ed Mignon Distinguished Lecture in Information Science at the University of Washington iSchool in May. Her talk was titled, “Data Curation and the Reuse Value of Digital Research Data: Meeting the Aims of Multiple Disciplines and Stakeholders.” 

Jasy Liew Suet Yan, student at Syracuse University, is the winner of the 2013 NEASIS&T Student Travel Award, presented to the student who submits the most compelling essay addressing the contest’s questions. Award jurors said that Jasy’s essay was well-written and persuasive. In it, she explains the importance of sharing her preliminary research with like-minded individuals who will attend the ASIS&T Annual Meeting. She will receive a cash award to help defray her expenses in attending the meeting in Montreal.

ASIS&T Presents Annual Audit
The report of the ASIS&T auditors on the 2012 financial statements is presented on this and the following pages.